P A R T I C I P A T I O N 

Participation ReQUirements
Auditions
Interested in getting your child involved in our program? See our Auditions page for more information!
 

Policies and Procedures
Have questions regarding OCCT operating policies, protocol or activity costs and discounts?
See our Policies and Procedures Protocol!
 

 

"Dedicated to the Drama Dreams of Our Children"

 

Participation Requirements

1. Registration Fees:
Our registration fees for both camps and productions are as follows.

A. PRODUCTION REGISTRATION: 

The registration fee of $125.00 must be paid in full at the time of check in on the night of auditions (cash, check or square payments available). Registration fees for all productions are used to cover building overhead and all production costs: set materials, costume pieces, props, paint, contractors etc. It also covers the cost of a participant t-shirt and award. Families who may not be able to afford the registration costs have the option to pay the owed amount by raising the funds through our production fundraiser in addition to the $100 each family is expected to raise during the fundraiser. 

B. DISCOUNTS:
OCCT is not offering discounts for either camps or productions (effective as of January 01, 2021)
However, the families who choose to register as one of our TEAM or SHOW leads for our main stage productions are exempt from participating in the fundraiser ($100 value) in return for their additional hours and work on the production. These positions will be given on a previous history seniority first.

 

        1. TEAM LEADS:
         These positions take the reins on guiding the rest of the parent/ guardian volunteers at our
         Saturday work parties within their designated team ie. painting, props, costumes, set design and             publicity. These parents will be guided by either Michelle or the brought on designer, depending
         on the production, to complete that area of production over the Saturday work parties. The Team
         leads are exempt from the fundraiser and all tech/ performance obligations, but must be able to
         attend ALL Saturday work parties (7hrs each). 

        2. SHOW LEADS:         
         These positions take the reins on running backstage during the technical rehearsals and some
         performances both before and during the show in their designated area ie. microphones/
         parking ,concessions/ monitor, hair/ makeup/ wigs and floater. Similar to the team leads none of
         these positions require any designing. Parents/ guardians will be briefed and trained in these
         positions so they can instruct the other parent volunteers. The Show leads are exempt from the
         fundraiser and all Saturday work parties, but must be able to work ALL technical rehearsals + the
         pickup rehearsal (approx. 5hrs each), all pre-shows (approx. 2hrs each) and 1/2 of the number of
         performances (approx 5hrs each). 

 

C. LATE REGISTRATION:

Participants who would like to register after the cut off date for a production or camp will be charged a $20.00 late fee in addition to the registration fee to cover administrative costs. After the cut off date, interested parties must email us directly at oregoncity.childrenstheatre@gmail.com

             D. PRODUCTION REFUNDS: 

Participants must notify a staff member no later than 5:00PM the Sunday following auditions to receive a full refund MINUS the $5.00 service charge and $25.00 t-shirt award fee. Participants who drop out after 5:00pm the Sunday following auditions will not be eligible for any type of refund. Crew members are not eligible for any kind of refund.

2. Production Protocols:
At least, one member of the OCCT Board of Directors will be present at all rehearsals and events to assist: parents, volunteers, performers, community and production staff as liaison. The director, should the director also be a member of the OCCT Board of Directors, is not be considered an OCCT liaison during the period of a production. All questions, comments and concerns should be addressed to the OCCT staff liaison. That individual must report back to the director of the production and the Board of Directors. 

A. BE ON TIME:

Individuals who are late, to any rehearsal, will be flagged and sent home with a letter discussing the importance of timeliness. If a cast or crew member is late to any dress rehearsal/ performance their costume/ head set will be held by a staff member until they've spoken to the Director about their tardiness. 

Exclusion from any missed scene, dance number or song due to tardiness or a conflict not mentioned on the registration form, will be held at the discretion of the artistic staff member teaching at that time. 


B. BE PREPARED:

Performers should always wear non restrictive clothing and tennis shoes to allow for physical movement/ dancing (no sandals or open toed shoes. All skirts/ dresses must have shorts/ leggings underneath) during rehearsals. They should always bring their script, a pencil, a water bottle and a snack to rehearsal (on Saturday's they will need to bring a sack lunch).

 

C. CLOSED REHEARSALS: 

We ask that parents/ guardians who aren't working on production elements (painting, construction, etc.) during rehearsal drop off your performer(s) and come back when rehearsal is over. If a parent/ guardian would like to stay through the duration of rehearsal they will be asked to hangout in a designated area in the dinning hall. 
We are not permitting any non-cast members to sit in on rehearsals. Young performers, especially novice, are easily distracted when their parents or others are watching during the early stages of the rehearsal process.

 

D. SUDDEN ILLNESS:

In the event that a cast/ crew member becomes ill during the rehearsal phase of the production, please keep them at home until they've recovered. 
In the event that a cast/ crew member becomes ill and is exhibiting any symptoms (a 101+ fever, vomiting, diarrhea) between the 1st tech rehearsal and the closing matinee they are REQUIRED to stay home until they've regained FULL HEALTH
(maintaining a temperature below 99 degrees for a MINIMUM of 24 hours). 

The individual and parent/ guardian then must speak with the director of the current production and be deemed "performance capable/ ready" by him/ her in order to perform. If individuals have missed multiple tech rehearsals due to illness the director may require a private rehearsal with the individual before they can perform in any given performance. 
 

 

E. PERFORMERS UNDER THE AGE OF 7:

We have recently allowed both 5 and 6 year old performers to audition and participate in our main stage productions. We recognize no two children are alike in personality and capabilities. Performers under the age of 7 who register for any production will need to speak directly with the director of that production to determine if any special arrangements will be necessary based on the individual child's needs (a parent/ guardian being present during rehearsals that child is called for). 

 

3. Production Parent Requirements

Each participant/ family of participants is required to attend and work the following events:

In the circumstance that a family is NOT fulfilling these requirements they will be given ONE warning during the course of the production. Should they fail to complete the requirements that family will be DENIED the opportunity to participate in future productions. 

 

A. PARENT MEETING:

Paperwork regarding the fundraiser, volunteer hours and all other production information will be handed out and discussed at this meeting. Parents are expected to meet and coordinate with their production team leaders during the last portion of the meeting.

B. FUNDRAISER:
Every family is expected and required to raise $100.00 by participating in our production fundraiser. Families will be presented with two fundraising options to raise the money or they can choose to pay the amount out of pocket. Families will not be eligible to purchase tickets to any given performance until their fundraising obligation has been fulfilled (attempts to purchase tickets will be denied and refunded).
In the circumstance that a family fails to pay the fundraising fee before a production has closed that family will NOT be eligible to register for future OCCT productions. A family may participate again if they agree to pay the registration fee AND previous owed fundraising fee, in full, at the time of check in on the night of auditions (this does not exempt the family from the current productions fundraiser). 


FUNDRAISER SHOW & DINNER:
An 18+ year old representative must sign up and actively work to help with setup, cooking, serving and clean up at our fundraiser dinner (for the productions that have one).

This requirements is mandatory regardless of the method your family selected to complete the fundraising obligation. 

 

C. SATURDAY WORK PARTIES: (Required 3)
An 18+ representative from each family must sign up and actively work a minimum of 3 Saturday work parties (21 hours)  (volunteers of a younger age will be approved on a case-by-case basis). There are between 6-8 Saturday work parties from 9:00am-4:00pm and volunteers can break up the required hours over as many or as little Saturday's as they like. During registration you will select a production team: costumes, props, painting, publicity or set construction and work alongside that group during work parties. 
 

D. SET LOAD IN + SET BREAKDOWN: 
One 18+ family member from each family will actively assist in mounting the set, painting, setting, loading and getting the space ready for opening night. 
Following the closing matinee, at least one 18+ volunteer from each family will actively assist in breaking down the set, putting all production pieces away and restoring the venue back to it's primary state. Following set breakdown is our Case and Crew party potluck!

E. TECH REHEARSALS: (Required 1)
An 18+ year old representative must sign up and actively work a minimum of 1 tech/ dress rehearsal (roughly 5 hours) of the technical rehearsals. Positions will be assigned by the OCCT administrative staff based on past experience and need.

F. PERFORMANCES: (Required 1 + 1 additional pre-show)
An 18+ year old representative must sign up and actively work one performance (5-10pm) and one additional pre-show (5-7:30pm). Positions will be assigned by the OCCT administrative staff based on past experience and need. Parent volunteers are NOT permitted to watch the show during their full performance requirement and will need to plan on attending the performance to watch on a day they aren't working the full duration of the show backstage. Parents CAN watch on the evening they work their pre-show requirement since it is finished by the time the show starts. 

A We are trying a slightly modified version of our parent requirements this year, so the following statement is null in void: 

As of 2018 OCCT has reverted to scheduling parents to work the entirety of either opening or closing weekend rather than any combination of performances. This simplifies scheduling/ job assignments in addition to creating a consistency throughout the weekend.

G. Fundraiser Dinner & Gala: 

We will not be holding any fundraiser & gala dinner performances until further notice:
Two 18+ year old representatives
must sign up and
actively work to help with setup, cooking, serving and cleanup at our Fundraiser dinner. This requirement is mandatory regardless of the method your family selected to complete their fundraising obligation. Families can work and watch the performance if they purchase tickets for themselves.